## Introduction

An employee appreciation letter is a letter that is sent to an employee by an employer to express his/her appreciation for the employee’s hard work and dedication.

Employee appreciation letters are usually sent to the employees who have been with the company for a long time and have contributed a lot to the success of the company. The employee appreciation letters can be sent at any time of the year, but the best time to send them is in the month of December. This is because this is the time when the employees are busy with their Christmas and New Year holidays and the company wants to thank them for their hard work during the year and wish them a Merry Christmas and a Happy New Year!

In this article, you will learn how to write an employee appreciation letter for your company. You will also learn some of the things that you need to keep in mind while writing the letter, so that you can write a letter that will be appreciated by the employee and will leave a lasting impression on him/her.

## Employee Appreciations Letter

The following is a sample of an employee

appreciation letter:

Dear Employee,

Thank you for all the hard work that you have done for the company during the last year. You have been a great asset to the company and we appreciate all the time and effort that you put in to make the company a success. We want to take this opportunity to thank you for your hard work and dedication and wish you all the very best for the coming year. We hope that you will continue to work hard and contribute to the growth of the company in the years to come. We look forward to working with you in the coming year and all the best for you and your family for Christmas and the New Year.


Company Name

P.S. – Please send us a copy of the letter so that we can use it in our annual report.

## Things to Keep in Mind While Writing an Employee

Appreciation Letter:

1. Keep the letter short and to the point

2. Write the letter in the first person

3. Keep it simple and easy to understand

4. Make it personal

5. Make sure that the letter is written on company letterhead

6. Include the company logo in the letter

7. Send the letter via email

8. Send a copy to the employee

9. Write a thank you note

## Keep the Letter Short and to The Point

You should keep the letter to a maximum of two pages. The first page should include the company name, the date and the signature of the employee. The second page should include the employee’s name and signature. This way, the employee will know that he/she has been acknowledged by the company, and the letter will not be too long for the employee to read and understand. If the employee does not read the letter, the company will not get the appreciation that it deserves for its hard work!

## Write the Letter in the First Person

When you write the letter for the first time, you should write it in the first person. This means that you should start the letter with “Dear” and then mention the name of the employee. The letter should be written in such a way that it makes the employee feel that the company is speaking directly to him. This will help the employee to feel that he

has been acknowledged for his hard work by the company. You should also mention the date on which the letter was written and the fact that it was written on the company letter-head. This will give the employee the impression that the person who is sending the letter has the authority to do so and that he is speaking on behalf of the entire company. This also shows the employee that the person who is sending the letter cares about him and wants him to know that the company appreciates him for the work that he has done. This will make the employee appreciate the company even more for its hard work and dedication and will make him want to work even harder for the coming year.

Note: If you are writing a letter for a new employee, then you should not use the word “Dear” in the beginning of the first page of the letter. Instead, you can use the words “Dear New Employee” or “Dear New Employee”. This will show the new employee that you care about him and that you want him to do a good job in his first year of working with you. This makes him feel that you are speaking on his behalf and that he should work hard to make you happy and satisfied with his work in the coming years.

## Make it Simple and Easy to Understand

It is very important that you make sure that your letter is simple and easy to understand. You do not want to confuse the employee by making the letter too long or too complicated. If you make the letter too long, then the employee may not be able to understand what you are saying, and if you make it too complicated, then he may not understand what you are trying to tell him. The best way to write a simple letter is to use short and simple words. For example, if you want to say “thank you”, you do not need to use the long word “thank”. You can simply use the short word ‘“you” to say “you are welcome” or you can use the short words “thanks” and “appreciation” instead of the long words “thanking you for…” You can also use short words instead of

long words when you are thanking the employee for his/her hard work.

For example, instead of saying “I would like to express my appreciation to you for the great job that you did in the past year” you can simply say “Thanks for your great work in the previous year.”